SmartSolve Document Management

Document Control Software – Build a Foundation for Quality and Compliance

Document Management Software System

Do you need fast, secure access to documents throughout your organization? SmartSolve® Document Management software can help. Our documentation control software enables you to create, collaborate, approve, change, and train on documents within a single system.

Our Quality Document Management system helps you:

  • Organize your document lifecycle.
    Document Management gives you flexible workflows to create, approve, and revise your documents and SOPs. Our simple folder structure and quick access links help you quickly find your most important documents.
  • Ease regulatory filings.
    Add-on Repository Management capabilities provide industry-standard templates to organize documents into a GMP and product registration-ready structure. Depending on the industry you serve, and the countries in which you sell, you'll be able to quickly and easily create, organize, export and revise the Medical Device File (which can include FDA Design History File, Device Master Record and EU Technical Documentation) or Pharmaceutical Master File (Dossier) by product. Repository Packets generated from SmartSolve Document Management can be integrated with IQVIA RIM Smart for electronic submission to the appropriate regulatory body.
  • Accelerate reviews.
    Eliminate your review and approval bottlenecks. You can easily track open tasks with personalized dashboards and email notifications. Our quality document control software automatically escalates approvals and reviews to ensure that they’re completed on time. Your documents will be ready faster than ever before, and you can be confident that they’re compliant and secure.
  • Manage change.
    Document Management software streamlines your change process with a simple request form, collaboration tools, and electronic approvals. The quality document management system maintains a complete revision history for each document and allows you to compare versions by displaying insertions and deletions of each change management. The most up-to-date version of each document is available throughout your organization, while expired versions are removed from use.
  • Enforce SOP training.
    Are you confident that everyone has read and understood your latest SOP? Our SOP management system provides training notifications and quizzes to demonstrate that document-related training is complete and effective. Plus, our SOP document management system and electronic signature capabilities capture employee and manager signoff, while helping you maintain compliance and SOP document management.
  • Enhance document visibility.
    Keep data at your fingertips. You can use our configurable reporting and quality intelligence tools to create and distribute a wide range of reports. Interactive dashboards and quality KPIs can help you identify trends in your approval cycle times, assessment results, and change request aging.
  • Tailor, extend, and integrate your quality processes.
    Document Management is developed on SmartSolve's Platform for Compliance. SmartSolve's Configuration Tools, Platform Services, and Enterprise Integration capabilities make it easy to tailor, extend, and integrate processes as the demands on your quality management system grow. Plus, Pilgrim's secure, cloud-based deployment options and automated validation tools help your team get up and running on new processes quickly.


Document Management is an integrated part of our SmartSolve quality management software.


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