8 Internal Drivers for Multi-site Asset Management Software

8 Internal Drivers for Multi-site Asset Management Software

Jim Erickson, President, Blue Mountain Quality Resources

Life Sciences enterprises are increasingly looking to establish a foundation for improving processes and procedures that will drive down their overall cost of production, labor, and compliance. As a result, demand is growing to adopt multi-site, GMP-compliant Asset Management software as a pillar of that foundation.

A multi-site regulatory asset management solution enables companies to standardize maintenance and calibration procedures across all of the facilities, driving corporate efficiencies and supporting global compliance standards.

So, what are the specific operational factors that actually drive a global Life Sciences enterprise to merge disparate asset management systems into an integrated multi-site application? Here are eight universal internal drivers:

  1. Eliminate Siloed Departments
    Facilities are not able to share information with each other when they are not using a standardized application. With the desire for each facility to share knowledge and processes with one another, it is essential that they are using the same software. This will facilitate communication on a common basis.
  2. Provide Scalability
    With a multi-site asset management application, scalability is streamlined. In order to meet increasing demands for productivity, organizations need to easily on-board new employees and facilities. Multi-site software allows companies to leverage a single implementation or configuration across all of their facilities allowing for instant scalability and business growth.
  3. Increase Effectiveness
    Knowledge sharing is one of the most important aspects of driving efficiencies within a corporation with multiple manufacturing plants. Management needs to communicate effectively between departments and facilities. With enterprise software, the ability to share is simplified because key performance indicators, reports, processes and configurations can be standardized. With a multi-site asset management solution, managers have the ability to communicate over common processes and metrics which allows them to learn from one another and improve the effectiveness of their maintenance and calibration programs.
  4. Gain a Centralized View of All Facilities
    From a management perspective, it is challenging to drive improvements when manufacturing plants use varying software for maintenance and calibration. Furthermore, it is difficult to gain a single, consolidated view of facilities. Enterprise-wide asset management software can reveal KPIs and metrics across an organization which allows management to pinpoint common issues and trends.
  5. Integrate with External Systems
    In order for a company to improve effectiveness and compliance, they need a multi-site maintenance and calibration application that will integrate with external systems such as an ERP, LIMS, MES, or parts management system. Integration will streamline and standardize all business processes, enforce consistency, and reduce human error across applications. Integration plays a role in gaining a centralized view of your facilities. By integrating an enterprise-wide asset management system with other external systems, organizations create the necessary interaction so that facilities work together successfully and efficiently. In addition, integration streamlines overall business processes and communication among departments involved in product development.
  6. Standardize Workflows and Processes
    Multi-site asset management software will drive consistent workflows and processes throughout an organization’s facilities. This, in the end, will streamline processes and drive down the cost of compliance.
  7. Improve and Lower Compliance Costs
    The FDA expects consistency across facilities within an organization, and it does issue multi-site 483s/warning letters for inconsistencies across an enterprise. A multi-site asset management software solution will provide the necessary consistency in workflows and processes to drive compliance and satisfy the FDA. Integration with external systems such as an ERP, MES, LIMS, parts management, etc., is also an important factor in supporting consistency across facilities and applications.
  8. Reduce Validation Costs
    By sharing software across facilities, companies drastically reduce the cost of validation. With multi-site applications, validation is only executed on a single application and can be utilized across facilities. Rather than validating individual software at each facility, companies only need to validate minor configuration changes.

Organizational Impact of a Multi-site Asset Management Solution

At the foundation of these eight internal business drivers lies the overwhelming desire for management to meet the demands of the Life Sciences industry’s growth, competition, and regulations through the improvement of quality, compliance, and other manufacturing concentrations.

A multi-site asset management application directly influences an organization’s ability to drive down compliance costs by increasing operational productivity and profitability through a standardized platform for maintenance and calibration. A solution like IQVIA’s SmartSolve® Asset Management, powered by Blue Mountain Quality Resources®, provides a clear view for management to gain perspective and measure the performance of each manufacturing facility with common processes and metrics.

Ultimately, all of the benefits and ROI gained from implementing a multi-site asset management software application lead to an improved competitive edge and reduced compliance costs.

Beyond Compliance: The Value of Integrated QMS and Asset Management

On-demand Webinar

View this webinar to learn how integrated asset management and Quality Management Systems (QMS) help to improve GMP compliance efforts, reduce quality risks, and increase overall productivity.

Asset Management

Pilgrim Quality Solutions

Pilgrim pioneered quality management software more than 25 years ago for regulated enterprises that needed a better way to deliver, track and oversee quality-related activities.